Join one of Knoxville’s most beloved nonprofit organizations!

The position of School Administrator is open and we are accepting applications!


Employment type: full-time
Nonprofit organization
School Administrator

HOURS: Full time. Generally 10:30 a.m. until 7:00pm, weekdays.

Reports to: Executive Director. Also works closely with Director of Music Education.

Compensation: $15 to $18 per hour, depending on qualifications and experience.

Benefits: medical, dental, vision. Employer contributes at least 75% to medical and 100% to Dental and Vision. Employer pays into 401k, and contributes to HMA account.


-Be the gatekeeper for a lobby at the entrance of an active after-school organization in its busiest times.

-Assist the director of music education in coordinating and managing on-site in-person lessons/classes and/or Zoom-based online video lessons utilizing breakout rooms.

-Build relationships and maintain communication with students and their families regarding registration procedures, school activities, schedule changes, requirements, etc.

-Track and report on volunteer teacher and student enrollment, absences and tardiness

-Greet visitors, teachers, students and families with enthusiasm and a smile

-From time to time assist executive director in administrative functions as assigned, including telephone, e-mail, photocopying, photography, directing mail.

-Maintain and update front lobby bulletin boards

-Be responsible for the general appearance and cleanliness of the lobby and reception area, including holiday and seasonal decorations, with frequent, timely updates.

-Assist the director of music education in informing families about qualifications for enrollment, instrument policies and lesson/class schedules, tardiness, practice, performance evaluations, etc.

-Welcome families and sign in students and teachers

-Assist the director of music education in making timely phone calls in response to teacher and/or student cancellations and rescheduling

-Photograph, organize and maintain images of students and board members, using FileMaker Pro database

-Assist director of music education with student and family surveys and questionnaires periodically

-Administer the “Star Prize” system, recording stars, awarding prizes and tracking star accounts for students

-Procure and manage the process of birthday and holiday cards for students, board members, and selected donors in support of the executive director

-Assist in communication with students and their families regarding activities, events, schedule changes, requirements, etc.

-Procure and set up food and drink for daily students, occasional guests touring the School, as well as for board and committee meetings.

-Help keep kitchen organized and tidy.

-Order office and janitorial supplies as needed

-Daily social media posting

-Assist in marketing and PR

-Transfer JoMS newsletter articles to social media and blog posts

-Regular e-blasts for marketing, PR, and recruitment, in coordination with staffers in those areas

-Regular website updates (WordPress platform)

-Semi-weekly merging, printing and mailing acknowledgment letters to donors

-Other duties as assigned

QUALIFICATIONS: The candidate must have excellent interpersonal, organizational and computer skills and be self-motivated. Solid writing skills are a big plus. The candidate must be comfortable working with children and families of diverse ethnicities, backgrounds, and living situations. This job requires multi-tasking. The candidate must be flexible and responsive while acting as the face of the organization to hundreds of people through the week. Experience with database software (FileMaker Pro and/or Excel), Outlook, and with WordPress are highly desirable. English-Spanish bilingual is desired, but not required.

Interested applicants: Please…

1. Send resume and cover email to We are eager to find a person who will make a great fit with our nonprofit, charitable, educational, and artistic work.

2. Demonstrate in composing your email that you understand what this organization does in the community. (Writing is important in this job)

3. In your email, kindly state how you fit in with the School’s mission. If you do the above steps your email will be answered.

We are a small staff (4 FT and 1 PT), so chemistry and attention to detail are keys to success! We look forward to hearing from you!